Travel Expense Report
HRlab’s travel expense software makes travel expense reporting fully digital, simple, and legally compliant. Receipts can be photographed or uploaded directly via the app and processed automatically thanks to AI-powered receipt recognition technology. HRlab then handles the calculation, verification, and transfer to payroll. That’s how paperless travel expense reporting works!
Cloud-based
Thanks to cloud technology (SaaS), HRlab is ready to use in no time, intuitive to handle, and adapts flexibly to your HR processes.
Focus on SMEs
HRlab is tailored specifically to small and medium-sized enterprises as well as growing businesses with up to 2,000 employees.
Maximum Data Security
HRlab is hosted exclusively in high-security data centers in Kempten and Berlin – ISO-certified and 100% GDPR-compliant.
Why Choose HRlab as Your Travel Expense Software?
With HRlab, the travel expense reimbursement process finally goes paperless. Employees can photograph receipts for hotel bills, parking tickets, and taxi receipts directly through the app. Intelligent optical character recognition (OCR) automatically extracts amounts, dates, and sales tax.
Travel Expense Software Comparison: Before and After HRlab
| Before HRlab | After HRlab |
|---|---|
| Submission of paper receipts and Excel forms. | Digital receipt capture via app – including OCR recognition. |
| Receipts are often incomplete, incorrect, or late. | Automatic calculation of all flat rates, mileage, and deductions in accordance with German tax law. |
| Time-consuming back-and-forth between HR, accounting, and employees. | Digital workflows for submission, review, and approval. |
| Error-prone manual data entry. | Centralized data is accessible at any time and is reliable. |
| Issue of audit-proof, centralized storage of expense reports. | GDPR-compliant archiving guaranteed. |
Simplify travel expense reporting with HRlab software
HRlab replaces paper receipts, Excel spreadsheets, and manual reviews with a centralized travel expense management system. Employees can enter their travel expenses via an app, and HR and accounting can maintain a clear overview at all times.
Automatic Calculation in Accordance with German Tax Law
HRlab's travel expense software automatically calculates additional meal expenses, flat rates, and mileage allowances according to Section 9 of the German Income Tax Act (EStG), including meal deductions and rules for travel abroad.
Travel Expense Software with DATEV Interface
HRlab seamlessly integrates into existing systems. With the DATEV interface, travel expense data relevant for payroll processing can be transferred with a single click, eliminating the need for manual double entry.
FAQ
Can approvals be processed on the go or with a single tap in the app?
Both are possible. This feature allows HR managers to view pending approvals at any time and take action while commuting.
Does HRlab automatically calculate flat rates for meals, lodging, and travel expenses?
Yes, as soon as the travel expense report is initiated, the system automatically enters this data.
Are there APIs or open interfaces to integrate the tool into existing processes?
HRlab offers various existing interfaces, such as one with DATEV. Even without an existing interface, there’s always a way to connect thanks to the REST API.